Conceptual Phase—Occupant and Program Needs

From a feasibility perspective, the conceptual phase is the step in which the project is focused based on occupants’ needs and the goals of the individual or organization that owns or operates the property. A number of catalysts may drive a project or the consideration of an innovation. Clearly understanding and identifying these drivers will help in addressing feasibility in the conceptual phase of the project. A few situations that may create the need for a project include—

• Recognized need.
• New requirements.
• Failure or substandard performance.
• Funding opportunity.
• Site opportunity.
• Combination of all on this list.

In addition, a federally funded grant, for example), may have specific requirements tied to the work that has to be done with that funding. Knowing these program requirements will help direct the project.

A recognized need might be the need for more space because of a tenant waiting list. This need might drive a project that includes adding space to a building. A housing authority may decide that all their buildings must provide security systems, driving the implementation of new security innovations. A federal grant might be offered for converting bathroom fixtures to water efficient units. All these different drivers will affect what needs to be considered in a project.

During the conceptual phase, it is necessary to clearly lay out the needs and goals for the community or project and for the developer and funding agency. This discussion will help make decisions regarding site selection (if one has not already been identified), new construction, renovation of an existing building, or alteration of your own facility. At this phase, ask the following questions :

• What is the expected occupancy or use of the community/building? (For example, housing for seniors, affordable housing for families, and short-term housing for at-risk individuals.)
• What are the needs of the expected occupancy or use? (For example, proximity to public transportation, health care, schools, food shopping, security, and recreation.)
• Is a funding source in place? If yes, what are the associated requirements for the project location, site, or general building type?
• Does the project consist of multiple single-family buildings or one or more multifamily buildings?
• Does the project require an expanded environmental review (State Environmental Quality Review, or SEQR)?
• Are any variances or special permits required?
• Are the required utilities available?